Childminder Ofsted Inspection

The thought of an Ofsted inspection can feel overwhelming, especially in a busy home setting where documentation often competes with direct childcare. However, the modern inspection framework is designed to focus on what you do, not what you write.

This guide cuts through the noise. We’ll give you the essential paperwork checklist to meet mandatory requirements and show you exactly how to demonstrate high-quality EYFS evidence without drowning in binders.

1. The Essential “Must-Have” Paperwork Checklist

Inspectors want to see that you are meeting the statutory requirements of the Early Years Foundation Stage (EYFS) framework. If you’re missing these items, it could result in an immediate finding.

Here is your mandatory “front-of-the-binder” list. Keep these organized and easily accessible.

• Registration Documents: Your Ofsted registration certificate.

• The EYFS Framework: A copy of the current EYFS statutory framework, which outlines all legal requirements you must meet. You can find the latest version on the official government website. Read the full EYFS statutory framework here.

• Safeguarding Policy: This is non-negotiable. It must be specific to your setting and detail procedures for reporting concerns.

• First Aid Certificate: Proof that your First Aid training is current and appropriate for early years.

• DBS/Suitability Checks: Evidence of DBS checks and suitability for all adults over 16 living or working on the premises.

• Accident/Incident and Medication Records: Up-to-date logs showing how you manage and record accidents, incidents, and medication administration.

• Children’s Files: Key information for each child, including emergency contacts, dietary needs, permissions, and registration forms.

2. Linking Observations to EYFS Evidence: Quality Over Quantity

The key to passing your EYFS inspection is demonstrating the impact of your care, not the volume of your observations. Inspectors are primarily looking for a clear understanding of the three I’s (Intent, Implementation, and Impact) as outlined in the Education Inspection Framework (EIF).

The “Three I’s” in the Home Setting

Top Tip: Instead of weekly observations, focus on tracking progress on a few specific children over a longer period. Inspectors love to see that you know your children well enough to spot when a child needs extra support and how you implement that support.

For more detailed ways to embed the EYFS into your daily planning and setting setup, read our guide on Continuous Provision for Childminders.

3. Practical Tips for Inspection Day

Your home setting is unique. Here’s how to use that to your advantage during the Ofsted inspection:

A. The “Show, Don’t Tell” Method

During the inspection, rely on real-time interactions, not documentation.

• Be a Tour Guide: Walk the inspector through your home and point out how areas support learning. (“The kitchen is our area for PSED and Mathematical Development when we bake.”)

• Have a Display Board: Use a small, dedicated space to showcase policies, your certificate, and your latest risk assessment summary.

• Use the Children’s Voice: Have a scrapbook or display of photos with short quotes from the children explaining what they enjoy learning—this is powerful evidence of Impact.

B. Core Policies & Business Protection

While your policies don’t need to be huge documents, they must be current and reflect your practice. Ensure you have clear, written policies on:

• Complaints procedure

• Child Protection and Safeguarding (A vital resource is the Keeping Children Safe in Education (KCSIE) guidance: KCSIE 2024 (Part 1))

• Non-collection of children

• Sickness and infection control

Effective policies are the backbone of a successful business. To ensure your business is protected, review our advice on Childminder Fees and Contracts.

Finally, always remember to review the current Education Inspection Framework (EIF) so you know exactly what inspectors are expected to evaluate: Read the latest Education Inspection Framework (EIF) guidance.

Final Confidence Boost

Remember, the inspector wants to see a childminder who is safe, knowledgeable, and passionate. Your setting is your expertise. Prepare the mandatory paperwork, practice explaining the why behind your activities, and let your confidence in your practice shine through!